NRG Systems - Payment Options

Payment Terms
Orders must be prepaid, unless customer is approved for credit. All international orders must be prepaid.

Payments
Payments may be made by credit card (VISA, MasterCard, American Express) check, money order, or wire transfer. See details about payment instructions below.

You may also download the pdf file Making payments to NRG Systems to keep off line.

International purchases on Letter of Credit basis are subject to a $350.00 L/C handling fee and our Letter of Credit terms. Letter of Credit payment is only available for orders greater than $5000.00. International purchases on Cash Against Documents basis are subject to $65.00 CAD handling fee and our Cash Against Document terms.

L/C and CAD terms are available for approved customers only.

Paying by Credit Card
NRG Systems will accept American Express, MasterCard, and VISA for prepaid orders. Your credit card will be charged on the day of the shipment. Foreign credit cards for larger shipments may be authorized a day before shipment. Please check with your issuing bank to ensure you have sufficient funds available for your purchase. Complete credit card information must be available at the time you place the order.

Credit Card Information

Type of card - AMEX, VISA, or MC
Card Number (16 digits for VISA, 16 digits for MasterCard, and 15 digits for AMEX)
Expiration date - month and year
Card holder's name - as it appears on the card
Credit card billing address

Please specify if you wish NRG to keep your credit card information on file for future use.

Payment by Check or Money Order
Please send your check or money order payable to NRG Systems, Inc. in US Dollars. The check or money order must be dated and signed. Send it to NRG Systems, Inc., 110 Riggs Rd., Hinesburg, VT 05461 USA.

Orders with payment terms of prepayment will be scheduled for shipment upon the receipt of payment on a first come first serve basis.

Payment by Wire Transfer
Make wire transfer payment in US Dollars for the full quote or invoice amount. All bank charges, both your bank charges and foreign charges, are to be paid by you. Please have your bank determine any wire transfer fees and pay them separately. Please call for NRG Systems at 802/482-2255 for wire transfer information.

*To avoid any delays in shipping, make your wire payment sufficiently in advance. International wire transfers may take 2-7 days to arrive here. Let us know when your wire transfer is on its way, so that we can follow up with our bank. Please reference your company name and NRG Systems’ quote or invoice number. Failure to do so will cause a delay in processing your order and payment. Orders with payment terms of prepayment will be scheduled for shipment upon receipt of payment on a first come first serve basis.

Letter of Credit Terms and Conditions
For payment by Letter of Credit, please have your bank issue an Irrevocable Letter of Credit (L/C) according to the following terms and conditions.

Note: We recommend that you fax us a draft of your bank's L/C or your L/C application, for us to review the L/C for acceptability before your bank finalizes it. This may save everyone time and possible amendment costs.

Beneficiary: NRG Systems, Inc., 110 Riggs Road, Hinesburg, VT 05461, USA
Total amount: as quoted to you in our official price quotation.
Payable: in US Dollars 100% at Sight.
Validity for shipment and negotiation: 90 days from receipt of L/C at NRG.
Partial shipments: allowed.
Transshipment: allowed.
Incoterm: If you specify an Incoterm in your L/C, it must agree with the Incoterm stated in our official quotation. NRG requires CIP or CIF terms for L/C shipments.
Shipment from port/airport: If you specify a ship from port or airport in your L/C, it must be the USA or Canada port or airport stated in our official quotation, which must be an international point of export in the USA or Canada.
Port/airport of destination: If you specify a port or airport of destination, it must be the port or airport stated in your official quotation, and it must be an international point of import in your country.
All banking charges inside and outside the USA to be paid by you.
All Letter of Credit Amendment fees inside and outside the USA to be paid by you.
All duties, customs fees, taxes, inspection fees and other cost to be paid by you.
Advising and Confirming: Letter of Credit to be advised and confirmed through a bank in USA and to be negotiable and payable at a bank in USA.
Forwarder: NRG Systems reserves the right to nominate the export forwarder. You may specify a certain airline and your import agent at time of quoting.

Please follow these instructions to ensure prompt processing of your order. If you cannot meet any of these terms and conditions, please notify us immediately to see whether a change is possible.

Please ensure that the Letter of Credit is received by us in sufficient time for review and acceptance before our agreed upon shipment date.

Thank you for your cooperation. If you or your bank have any questions, please contact your sales representative.

Cash Against Documents (CAD)

Terms and Conditions
Under CAD terms, you - the customer - appoint your bank as consignee for the shipment and as paying agent. Customers and their appointed bank have to be approved by NRG Systems for CAD terms prior to shipment. CAD terms are not available to all countries.

When you place your purchase order with NRG:

In your purchase order, name the bank you will be using, including the bank's full street address (not a P.O. Box), city and postal code, telephone number, fax number and contact person or department at the bank. The bank must be in the same country that the shipment is going to, ideally at a location close to the airport/port at which the shipment is arriving, so that there is no long delay for transferring the freight papers from the bank to you or your import agent.

When NRG ships your order under CAD terms:

We will ship through a freight forwarder appointed by NRG Systems.
The shipment will be insured through NRG Systems.
The freight forwarder will consign the shipment to the bank, meaning the Air Waybill or Ocean B/L is made out to the bank.
The freight papers (Waybill, Draft and Invoice) will be sent by our forwarder separately from the freight by courier directly to the bank for payment.
As soon as the bank receives the freight papers, they have to accept the Draft and effect payment. Payment of the full invoice amount is due in US Dollars upon receipt of the freight papers, by wire transfer to the bank stated on the Draft.
Upon acceptance of the draft, the bank must release the freight papers to you, so that you can pick up the shipment from customs, or you can hand the papers to your import agent to clear the shipment from customs for you.

Please be aware that:

Because the freight and the freight papers are sent separately, there will be a delay for you to receive the shipment from customs. The freight papers go out by courier on the business day following the day of shipment and take 2-3 business days to reach the bank.
Your bank must be familiar with this process, and assure you that they will promptly take care of processing the draft, and release and send the papers to you, so that you (or your import agent) can obtain the shipment from customs.
Your bank must be fully informed by you about the upcoming CAD and have funds available.
Please make sure your staff who handles the CAD shipment is familiar with this process.

If you, or your bank, have any question about Cash Against Documents terms, please contact your sales representative at the above phone or fax number.

*These commodities, technology, or software will be exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited.